Established Australian copper and gold producer and explorer, Aeris Resources (ASX: AIS) today announced that the company’s Annual General Meeting (AGM) will be held online at 10:00am on Thursday 26 November 2020.
The meeting will be held virtually (online) via an online platform, at https://agmlive.link/AISAGM20.
The full Notice of Meeting which sets out the Agenda (including details of all resolutions being put to the meeting), important Voting Information and an Explanatory memorandum can be found at https://www.aerisresources.com.au/investor-centre/#asx-announcements.
In planning for the Meeting, the Company has focused on ensuring the safety of shareholders and its team members whilst seeking to equally maximise the opportunity for shareholder participation. Given the current restriction on gatherings and travel imposed by governments as a consequence of the COVID-19 virus, the Federal Treasurer has made a determination modifying the operation of provisions of the Corporations Act 2001 (Cth) and the Corporations Regulations (2001) (Cth) under Corporations (Coronavirus Economic Response) Determination (No. 3) 2020 (Determination) to allow companies who are required or permitted to hold those meetings remotely as virtual meetings, instead of in person.
As a consequence of this Determination, the Company has adopted the following approach for the Meeting:
(a) The Meeting will be held virtually (online) via an online platform, at https://agmlive.link/AISAGM20.
(b) We encourage all shareholders and proxyholders to participate in the Meeting virtually via the online platform at https://agmlive.link/AISAGM20. To do this, shareholders and proxyholders will need a desktop or mobile/tablet device with internet access to log onto the online platform on the morning of the Meeting and provide their details (including their Shareholder Reference Number (SRN) or Holder Identification Number (HIN) as applicable) to be verified as a shareholder or proxyholder.
(c) Shareholders and proxyholders will be able to log in to the online platform at least 15 minutes prior to the scheduled start time for the Meeting using the instructions set out in the Notice of Meeting and the Online Meeting Guide (which is available on the Company’s website at https://www.aerisresources.com.au/investor-centre/#asxannouncements). We recommend logging in to our online platform at least 15 minutes prior to the scheduled start time for the Meeting.
(d) Once the Meeting commences at 10:00am (Brisbane time), shareholders and proxyholders will be able to listen to the Chairman of the Meeting talking live and in real time.
(e) Shareholders and proxyholders will have the ability to ask questions during the Meeting via the online platform, and to hear all of the discussion, subject to connectivity of their devices.
(f) A detailed guide on how to participate virtually in the Meeting is set out in the Online Meeting Guide. The Online Meeting Guide explains how to ensure that the browser is compatible with the online platform, as well as a step-by-step guide to successfully log in and navigate the online platform. The Online Meeting Guide will be lodged with ASX and is available on the Company’s website at https://www.aerisresources.com.au/investor-centre/#asx-announcements.
(g) In addition to the above, shareholder and proxyholder participation (as relevant) is possible by shareholders completing and lodging the Proxy Form electronically at the Company’s share registry at www.linkmarketservices.com.au or, alternatively, returning it in the envelope provided or faxed to the Company’s share registry on +61 2 9287 0309, so that it is received by 10:00am (Brisbane time) on Tuesday, 24 November 2020, in order to be valid. In addition to the enclosed Proxy Form, the Proxy Form is also available on the Company’s website at https://www.aerisresources.com.au/investor-centre/#asx-announcements.
(h) the Notice of Meeting contains information that is material in respect of the special business of the Meeting and accordingly should be read in its entirety before competing and lodging the Proxy Form.
(i) In accordance with the Determination, each resolution considered at the Meeting will be decided on a poll.
As the situation regarding the management of COVID-19 is evolving, shareholders are encouraged to monitor the Company’s website for any further updates in relation to the arrangements for the Meeting. The Company appreciates the understanding of shareholders during this difficult time. We look forward to your virtual attendance and participation at the Meeting.